6 Tips for Choosing a Conference Venue in Bangkok

From securing sponsors to inviting guests, your conference to-do-list might seem endless. Things get tougher when it comes to choosing the venue. There are so many conference venues Bangkok has to offer and choosing the right one can be a little bit confusing. However, going the extra mile in finding a suitable venue can be a worthwhile effort – the venue sets the scene of your conference. Here are some tips to make things a bit easier for you as you set out on searching for the best Bangkok conference venue.

Accessibility

The location of the conference venue is a key factor to consider. You have spent a lot of money on the event and you want to maximize the attendance. The best way to do this is by choosing a venue that is accessible and convenient for your guests. If majority of the attendees will be arriving at the conference by air, choose a venue near the airport. Similarly, if they’ll be using the train, get a meeting venue close to the rail station. A venue that is near restaurants and other attraction sites can greatly maximize networking opportunities.

Venue size

Conference venues Bangkok has to offer come in a variety of sizes and style. You need to choose a venue that will comfortably suit the number of attendees in the required sitting arrangement. Don’t choose a theatre-styled room when your guests are required to take notes or use their laptops. Also, do not choose an excessively big room as this will water down the intimacy that is required for sharing ideas and interacting.

Good accommodation and facilities

Unless you are holding a one-day conference, you will need to choose a venue with comfortable accommodation for your attendees. Make sure there are enough bedrooms for everyone. If you don’t have a sufficient budget, you may opt for shared rooms but they need to have twin beds. Your guests want to relax and interact after the meetings.  You may want to choose a venue with a good restaurant, a hospitable bar and maybe a spa with massage and sauna.

Cost

Conference venues Bangkok has today differ in prices. Essentially, the cost of hiring a conference venue will depend in the amenities and services being offered. However, if you spot a venue that you consider the best fit for your event, ask if they can lower the cost in exchange for multi-year contracts. Don’t hesitate to negotiate.

Suitability

The venue sets the scene – it will convey the objective of your conference. Does the venue reflect or detract the conference objective? It is important to choose a venue that aligns to the goal you are trying to achieve from the event. If the meeting involves highly esteemed investors, you might want to choose a conference venue in a five star hotel – this will suit their status well.

Technical equipment and support

Good internet connectivity is important during a conference. Make sure that your venue has high speed and reliable Wi-Fi. Also, make sure they have screens, data projectors and white boards that are in good working condition. Determine if there will be technical support on site during your conference.

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